The controller of the data
Name: Patria Plc
Kaivokatu 10 A
Person in charge of personal data register matters
Name: Ilona Kauppinen
Contact information: firstname.lastname@example.org
+358 40 869 2014
Name of the personal data register
Patria Plc’s Material Bank user rights register
Purpose of the processing of the personal data and the data file’s purpose of use
External users have the opportunity to request user rights for the material bank, to enable the external distribution of Patria’s marketing communications materials (photos, announcements, logos, printed material, etc.). When users apply for user rights, the data they submit is gathered in the user data file for the material bank.
When handling the personal data of external users, Patria abides by the Personal Data Act, the Act on the Protection of Privacy in Electronic Communications and other data protection legislation and good data processing practices.
Contents of the personal data file
The following information is collected from the data subjects for the personal data file:
• E-mail address
• The company in which the person works
Regular sources of data
The data file only includes persons who have requested user rights for Patria’s material bank.
Regular disclosure of data
The controller of the data file will not disclose data to third parties.
Regular disclosure of data and transfer of data to countries outside the EU or the European Economic Area
The data is not regularly disclosed outside the EU or the EEA.
Description of the principles according to which the data file has been secured
In accordance with Section 26 of the Personal Data Act, the data subject has right of access to any personal data stored on him or her in the personal data file. A request for access must be made in writing, signed and sent to the above-mentioned person responsible for data file matters.
In addition, pursuant to Section 29 of the Personal Data Act, the data subject has the right to request that any incorrect information in the data file be rectified. The error to be rectified must be identified in the error rectification request and a notification must be sent of the rectified data. The written rectification request must be sent to the above-mentioned person responsible for data file matters.
Duration of storage of recorded data
Data gathered on persons registered as users of the material bank will be stored until furher notice. Registered users can cancel their user rights by contacting email@example.com, after which their data will be removed from the file.
Supervision of the processing of personal data
Personal data will remain confidential. The server environment of Gredi Oy, the provider of the material bank, is located in the data centre of the external service provider DataCenter Finland Oy. The server environment is protected by a firewall and other necessary technical measures.